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courses:tagworkshopplanning [02/12/2011 13:57]
pollock [Notes from 2/12/2011 Meeting in Philadelphia]
courses:tagworkshopplanning [02/13/2011 16:58] (current)
pollock [TAG Workshop Planning Page]
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 ====== TAG Workshop Planning Page ====== ====== TAG Workshop Planning Page ======
  
 +[[http://​www.cs.virginia.edu/​~cohoon/​tagworkshops/​more-information.htm|TAG Workshops page at UVA]]
 +
 +[[http://​www.cs.virginia.edu/​tapestry/​UVA Tapestry Workshop 2011 Page]]
 ===== Notes from 2/12/2011 Meeting in Philadelphia ===== ===== Notes from 2/12/2011 Meeting in Philadelphia =====
  
Line 204: Line 207:
  
 looking for good students, not students who are going to major in cs looking for good students, not students who are going to major in cs
 +
 +Advertising:​
 +
 +web page - get your own name and forward to ud?
 +
 +Chris Stephenson - will blast to mailing list
 +
 +AP cs listserv - AP central
 +
 +send invites directly to local teachers - go to admissions - target message.
 +
 +instructional technology and math education at ud might have links
 +
 +IB cs teachers
 +
 +applications:​survey monkey, zoomerang, inhouse with web form  ​
 +
 +when ask info that is crucial - contact info. fill in twice and verify it is correct.
 +ask for phone and email.
 +
 +when send an app, site sends email to them and copy us
 +
 +acknowledge the input so they see what they typed
 +
 +someone reliable get messages.
 +
 +criteria for selection:
 +
 +name of workshop --- uva's is called tapestry - a tag workshop.
 +
 +Tapestry@UD
 +
 +preference for teachers that had a peer to talk to
 +
 +irb review - borrow uva proposal for this
 +
 +
 +have you attended any previous Tapestry or tag workshop?
 +
 +are you applying to another Tag workshop concurrently?​
 +
 +Tennessee workshop - July 5,​6,​7  ​
 +
 +You much respond - always require acknowledgements.
 +
 +every year about 1 person has not shown up.
 +
 +Organizers link on tag workshop.
 +
 +sample letters are there.
 +
 +announcement to csta etc - should it be together as one letter or separate announcements
 +
 +uva - june 29?
 +
 +we're from the government and we're here to help.
 +
 +37K from uva.
 +30 people. ​ = 30k no overhead associated with that money.
 + $7k to costs of hosting - to .
 +all money billed to uva.  sign up as a vendor to get reimbursed.
 +ud sign up as a vendor to bill uva.
 +no alcohol on the bill.
 +
 +department - ask for matching money. ​ jim will write that letter.
 +all related to diversity.
 +
 +can you help. 
 +tshirts to participants, ​
 +need to cover the overhead next year.
 +
 +housing, food, tshirts
 +
 +options: google, microsoft, local companies. - sevone, hostmysite, jpmorgan, others,
 +invite local businesses to come and see what we are doing.
 +
 +
 +participants - 1000
 +travel - honorarium covers their travel costs
 +facility - get for free, reserve room 
 +housing - 
 +meals for 3 days - give cards for the cafeteria - 2 breakfasts and 2 dinners - $15 a day
 +parking passes
 +lunch meal - together ​
 +speakers - 2 external people - keynote, Lynn Lambert - gave them the honorarium, did not offer them housing
 +Seth and Bob - speakers - honorarium
 +
 +Joanne and Jim for free
 +housing - dorm. 2 nights. drove the first morning.
 +start at 11am or noon first day so can drive that day.
 +end third day at 2pm
 +
 +7k has to be for participants.
 +if cannot do housing in dorm, lower honorarium.
 +
 +parking total $450.
 +
 +catering $200 catering. ​ $500 flat fee for conference services.
 +
 +$100 for 2 nights in dorms. shared bathroom.
 +
 +air-conditioned.
 +
 +no one shared a room.
 +
 +make the people comfortable. when there will be food. let them know how we are taking care of you.
 +dietary concerns.
 +
 +acceptance letters: ask if parking and dietary requirements.
 +
 +dress code - summer business casual. let them know what to expect. what will be available in the dorm rooms.
 +
 +meals at uva: 2 breakfasts and 2-3 dinners $35.
 +
 +breaks - beverages, breaks, lunch catered. first 2 days catered lunch. 3rd day - box lunch.
 +vegetarian food.
 +
 +external speakers - stipend like participant. minimize people with cost.
 +
 +Luther Tychonievich - scripts ​
 +
 +Rachna - evaluation results
 +
 +
 +expectation - multiple workshops. but no more funding after first year
 +
 +google cs4hs is not worrying about diversity so they would give support for outyears
 +
 +google 20k -- cs4hs support.
 +
 +Evaluation:
 +
 +are you being successful?
 +
 +evidence to potential funders
 +
 +what can be improved?
 +
 +this time - Cathy Brawner external evaluator
 +
 +3 points of data collection:
 + * application data
 + * exit survey
 + * follow-up survey online in spring
 +
 +maybe hold back some of the honorarium money until after follow-up survey
 +
 +professor talk - break teachers into groups and they talk about best practices on teaching nuggets
 +for different topics
 +
 +session without a speaker - just a moderator - teaching nugget conversations,​ show-n-tell
 +
 +30-4- minute session - in a group, 1 specific thing that each person can do in their school.  ​
 +
 +sigcse nifty assignments
 +
 +photocopy data from surveys at workshop and applicant data.
 +
 +external evaluator needs participant emails to do online survey
 +
 +survey takes 20 minutes at workshop
 +
 +Other data to gather for external evaluator:
 +  * number attending workshop
 +  * workshop agenda
 +  * data about applicants
 +
 +Each day was full.  should not go by 5pm.
 +
  
  
 +Accept some.  don't reject others until sure how many coming.
 +Encourage to reapply if don't have room.  Individual message to them personally.
 +send explicit invites to them next year.
  
  
courses/tagworkshopplanning.1297537022.txt.gz ยท Last modified: 02/12/2011 13:57 by pollock
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